Executive Assistant & Office Manager for Independent Boutique Financial Advisory Firm
£45,000 - £55,000
Job No. 1353942
A highly regarded independent boutique financial advisory firm based in the West End is seeking a polished, proactive and adaptable Executive Assistant & Office Manager to join its close-knit London team.
This is a rare opportunity to join a prestigious boutique financial services business. The environment is professional, fast-paced and collaborative, offering broad exposure across executive support, office operations and business administration.
The Role
This is a true dual-role position, combining executive support to a founder with office management responsibilities.
Executive Assistant responsibilities:
Comprehensive diary and inbox management for a senior executive
Complex international travel coordination and itineraries
Expenses management and administrative support
Liaising with stakeholders, clients and external contacts globally
Providing a degree of private PA assistance, including property and household coordination
Supporting the executive during busy deal periods and time-sensitive projects
Office Management responsibilities:
Ensuring the smooth day-to-day running of a boutique London office
Managing suppliers, contractors and office maintenance
Coordinating office facilities, health & safety and workplace initiatives
Supporting onboarding of new starters and interns
Assisting with internal communications and general HR administration
Acting as the main point of contact for office-related queries
Managing office equipment, stationery and facilities requirements
Welcoming visitors and ensuring a first-class client experience
About You
The successful candidate will be:
An experienced Executive Assistant, PA or Office Manager with a hands-on approach
Comfortable supporting senior-level executives in a demanding environment
Experienced within a boutique financial services, investment banking, private equity, asset management, advisory or professional services firm
Highly organised, proactive and responsive
Able to juggle multiple priorities with excellent attention to detail
A strong team player who enjoys working collaboratively
Confident dealing with senior stakeholders and high-net-worth individuals
Professional, discreet and service-oriented
Additional European language skills, particularly Italian or French, would be advantageous but are not essential.
The Package
£45,000–£55,000 depending on experience
Discretionary annual bonus
Private medical insurance
Dental cover
5% employer pension contribution
Gym allowance
25 days' holiday
This role would suit an EA who enjoys being at the heart of a business and is looking for a varied position that combines high-level executive support with responsibility for creating an exceptional office environment.
Thank you for your interest in the above role. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please check the website for any upcoming positions.
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