Part-Time PA/Secretary for Harley St Psychology Practice
Salary £21,640 (£38,000 FTE)
Job No. 1335490
***Please only apply if you are actively seeking a part time role - 20 hours a week over 4 days.***
We are seeking a highly organised, professional Part-Time Secretary / Personal Assistant to support a busy and well-established psychology practice based in the Harley Street area.
This is a varied and rewarding role combining administrative, patient-facing, and PA responsibilities. The role is part-time (20 hours per week over 4 days) and would suit someone who is detail-oriented, discreet, and confident working in a fast-paced healthcare environment.
The Role
You will play a key role in ensuring the smooth day-to-day running of the practice while providing high-level PA support.
Key Responsibilities:
Managing a busy appointment diary and coordinating patient bookings (Cliniko)
Handling phone calls, emails, and post with professionalism and strict confidentiality
Providing full PA support, including personal tasks, scheduling, and travel arrangements
Preparing reports, documents, and medical correspondence
Supporting bookkeeping tasks, including invoicing, payments, and expense tracking (Xero, Stripe, Hubdoc)
Maintaining accurate patient records and managing referrals
Managing inbound patient enquiries with an excellent telephone manner
Organising files, systems, and office supplies
Assisting with general practice and office management duties
Liaising with external professionals such as accountants and medical contacts
Hours ideally Monday – Thursday 9-2pm or Tuesday – Friday 9-2pm
About You
Previous experience as a Secretary, PA, or Administrator (essential), ideally within healthcare
Highly organised with strong multitasking and prioritisation skills
Excellent attention to detail and accuracy
Confident user of Microsoft Office, general IT systems, and AI tools
Experience with Cliniko (desirable)
Strong communication skills and professional phone manner
Able to handle confidential and sensitive information with discretion
What's on offer
Work in a respected and professional Harley Street practice
Varied role with responsibility and autonomy
Supportive, professional working environment
Ideal part-time opportunity with consistent hours
Thank you for your interest in the above role. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please check the website for any upcoming positions.
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