PA to CEO to Charity in Richmond & Surrey
£34,458 - £44,500
Job No. 1324661
Location: Richmond & Surrey (must be happy to use own car to travel between sites)
Contract: Permanent, Full Time (37.5 hours)
Working Pattern: Hybrid (3 office / 2 home, with flexibility required)
Start Date: Early May 2026 (including full handover)
About the Role
A compassionate, highly organised and emotionally intelligent Personal Assistant to the Chief Executive is required to support a senior leadership team within a highly impactful organisation. This is a pivotal role involving executive support, governance coordination and a wide range of cross‑organisational responsibilities. It requires maturity, sensitivity and exceptional interpersonal skills, as you will frequently interact with staff, senior leaders, and - when on-site - individuals using the organisation’s services.
Key Responsibilities
Executive & Administrative Support:
Managing the CEO’s demanding diary, emails, and communications
Responding to and prioritising incoming correspondence
Coordinating travel, schedules, meetings and events
Maintaining confidential records, filing systems and administrative processes
Processing invoices and managing administrative tasks for the CEO’s office
Governance & Board Support:
Supporting Trustees and non‑clinical subcommittees
Preparing and circulating board and committee papers
Coordinating Trustee recruitment, DBS checks and mandatory training
Maintaining digital governance platforms and documentation
Taking accurate minutes for committee and leadership meetings (minute‑taking is essential)
Meetings & Organisational Coordination:
Scheduling and supporting internal and external meetings
Ensuring logistics such as venues, equipment and refreshments are arranged
Providing high‑quality agendas, minutes and action tracking
Monitoring policy review schedules using internal systems
Assisting with internal and external communications on behalf of the CEO
Flexible Support & On-Site Presence:
Hybrid working is offered, but not always consistent - the CEO may require the EA on-site at short notice to shadow or assist with urgent or last‑minute meetings
Willingness to attend occasional out‑of‑hours meetings or conferences, sometimes including evenings or weekends
About You
This role requires not just competence, but kindness, emotional intelligence, and a genuine ability to interact sensitively with all individuals you may meet through the organisation.
Essential Skills & Experience:
Proven EA or high‑level PA experience supporting senior leaders in a complex organisation
Excellent diary management and organisational skills
Experience taking high‑quality, accurate minutes
Strong written and verbal communication skills
Ability to work independently with professionalism and discretion
Strong Microsoft Office and MS365 skills
Confidence with digital collaboration and AI-based transcription tools (knowledge of AI platforms is a significant bonus)
Mature, compassionate and emotionally intelligent approach
Ability to maintain confidentiality at all times
Additional Requirements
Ability to travel between Guildford and Hampton sites as needed
A clean UK driving licence is ideal due to the requirement to drive between the two locations
Flexibility for occasional evening or weekend commitments
Willingness to undergo a DBS check
What’s Offered
Pension scheme options
Generous annual leave (27 days + bank holidays, increasing with service)
Paid sabbaticals at 5, 10 and 15 years
Enhanced sick pay and family leave
Professional memberships paid
Flexible working options
Wellbeing support, including EAP, occupational health and eye care
Cycle to Work scheme, Blue Light Card and more
Supportive, values-driven working environment
If you’re a calm, compassionate and exceptionally organised Executive Assistant who thrives in a role with meaning and variety, we would love to hear from you!
Thank you for your interest in the above role. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please check the website for any upcoming positions.
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