Office/Facilities Manager for London Law Firm

£35,000 - £38,000

Job No. 1316185

An excellent opportunity has arisen to join a highly respected London law firm in an office/facilities management role, known as the Deputy General Office Supervisor. This is an office‑based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required.

We are looking for someone confident, proactive and service‑driven, with previous experience working in a law firm’s general office or facilities team, and ideally with some supervisory exposure.

The Role:

As Deputy General Office Supervisor, you will play a vital part in ensuring the firm’s operational and administrative processes run efficiently. Key responsibilities include:

·        Managing incoming and outgoing Royal Mail, DX and courier services.

·        Handling faxes, ensuring timely delivery to internal teams.

·        Supporting reprographics tasks including printing, scanning, copying and binding.

·        Conducting stationery checks, placing orders and maintaining stock levels.

·        Delivering new joiner inductions in the Supervisor’s absence.

·        Checking and coding incoming invoices accurately and promptly.

·        Maintaining monthly KPI records and ensuring timely submission.

·        Supporting meeting room set-ups and liaising with the Reception team.

·        Assisting with office moves, furniture transfers and maintaining a safe working environment.

·        Supervising the General Office Assistant when required, coordinating daily cover and managing workloads.

·        Providing archiving and records support in the absence of the Records Assistant.

The ideal candidate will be:

·        Experienced with a background in a law firm general office, facilities or similar operational environment.

·        Exposure to supervisory duties, even if informally (e.g., overseeing workloads, coordinating rotas).

·        Skilled with strong organisation and administrative capabilities.

·        Confident using MS Office (Word, Excel).

·        Comfortable with manual handling (moving boxes, furniture etc.).

·        Able to multitask, prioritise under pressure and meet tight deadlines.

·        Detail‑oriented with sound judgment and business awareness.

·        Client‑service focused with a positive, proactive approach.

·        Reliable, disciplined, and a confident self‑starter.

·        Logical, methodical, and able to follow tasks through to completion.

·        Approachable, flexible and collaborative.

Why Join?

This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high-performing team where your contribution will be genuinely valued.

Thank you for your interest in the above role. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please check the website for any upcoming positions.

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