Vacancies

20 Records Found.

• Client booking ref: 12826 Added: 27/08/08

  Team Secretary (23k)

  A fast moving and growing property investment company based close to London Bridge are looking for a team secretary to support a busy Department Head and the team of 4. Your duties will be copy and audio typing travel coordination and keeping movements diary management expenses and budget control tracking holiday, team absenteeism. Events co-ordination This is a fast moving and pressurised environment and would suit someone who thrives in this environment. The team are sociable and friendly.

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• Client booking ref: 12444 Added: 27/08/08

  Team coordinator - brand, advertising and events team (up to 25k)

  A well known internet poker company are looking for a strong administrator to support their brand, advertising and events teams. This is a fabulous opportunity to work for a growing company. Your responsibilities will include: - Organize internal and external meetings - Manage holiday requests - Collate monthly Business Unit report - Co-ordinate all business travel requirements. - Responsible for collating, attaining necessary sign off and liaising with Finance and suppliers where necessary to ensure the orderly payment of invoices. - Responsible for the Marketing In-Box. - Assisting Studio Production Manager with uploading all relevant material to the Marketing Extranet on a weekly basis. - Assist all teams (Events, Advertising, Programming and Studio) with organisational or administrative aspects of specific projects. etc. - Assisting the Brand, Advertising and Events Director with admin and organisational aspects of specific projects. If you feel that you have the right experience then please send your CV through.

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• Client booking ref: 12532 Added: 27/08/08

  PA to Sales and Marketing Director (25k to 30k)

  Working for a leading Business Information company based in the Swiss Cottage area your role will to be provide one to one support for the busy and very approachable Sales and Marketing Director. You will be collating sales figures from the line managers and using excel to input, manipulate and produce charts and reports. You will organise meetings and travel and manage the incoming calls, correspondence and inbox. arranging lots of meetings and conference calls. Acting as the Hub for the department. This is a really lovely fast moving environment and would suit an outgoing and confident PA who enjoys working with figures.

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• Client booking ref: 12751 Added: 27/08/08

  Part Time Personal Assistant

  Working on a 1-1 basis with a well known and dynamic Business consultant. Your role will be to provide a full PA support on both a professional and private basis. The role is demanding and would suit an individual with substantial proven experience and the ability to work with someone who is professional, dynamic and sometimes demanding. You will need the following skills Outstanding organisational ability Great Communication skills Computer Literate Happy to turn your hand to whatever is required, this can range from liaising with leaders in industry and government ministers to making tea and popping out to get lunch. You will need to do some basic bookkeeping, ie sending out invoices, banking cheques and paying bills. The hours are flexible and you may even be able to work from home from time to time but will probably work 16-20 hours a week Tuesday to Thursday. Salary £18 to £20 per hour.

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• Client booking ref: 12760 Added: 27/08/08

  Facilities Manager in New Media Agency (28k to 34k)

  A top new media agency requires a Facilities Manager to work in their prestigious West End offices. Ideally with a background in a similar industry your duties will be; To ensure the smooth and effective running of the office building Dealing with Health and Safety Manage office suppliers Organise office updates, moves and refurbishment as required. Stationery and office supplies. Asst reception team with meeting rooms management and bookings. Manage the runner and office assitant. Ensure the office equipment works effectively. Make recommendations to the Directors to assist in the smooth running of the business.

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• Client booking ref: 12866 Added: 27/08/08

  Love the Theatre but don't want the Drama? Office Support Coordinator (22k to 23.5k)

  My client is looking for a lively, outgoing, intelligent and engaging Office Support person to work within their Operations team to support our in-house staff, associates and clients. They are looking for an individual with well developed IT, Administration & Facilities management skills and can take the lead in these areas on behalf of the company. The successful individual will have some knowledge in debtor follow up and invoicing. The successful candidate will report to the Finance & Operations director and work closely with the Finance Manager. Key Tasks are as follows: Maintain and oversee office facilities and work closely with operations team to train staff on use of in-house software and office facilities Be the main point of contact for IT support and liaise closely with external IT contractors Support Finance on debtor follow up, associate expenses and invoicing Work with operations team to implement and review policies Day to day monitoring of Health & Safety Managing external facilities suppliers This is a lovely company in stunning offices with a very friendly, relaxed and warm setting in which going to work will be a genuine pleasure!

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• Client booking ref: 12819 Added: 27/08/08

  Front of House Administrator for funky creative organisation (20k to 22.5k)

  This is a dual role. In the morning you will be based on reception and in the afternoon you will be undertaking administrative duties for a team Duties: • Answering all calls promptly, politely and in a friendly manner; accurately relaying messages as required; ensure handsets on charge • Greeting all clients and guests warmly and knowledgeably, standing to greet clients; hanging coats and offering refreshments • Ensuring the whole reception area is welcoming and managed to a high standard • Management of meeting room bookings via the calendar; updating as necessary, ensuring there are no double bookings; ensure meetings do not run over • Co-ordinating client meetings: know who is coming in and when; provide refreshments • Planning, ordering and supplying necessary drinks and food in time for client and company meetings plus general studio needs; monitoring and maintaining stock levels and expenditure • Arranging birthday cards and cakes • Organising or assisting with various company events, meetings, parties etc • Keyholder for reception and meeting rooms, opening up on time, locking up • Ordering all cars, international and domestic couriers; maintaining logs for each order; chase late pick-ups where necessary; order cars for clients as required • Management of general stationery; ordering, maintaining stock levels, monitoring quantities and expenditure • Inputting into contacts database ensuring there are no multiple entries • Processing orders f • Preparing press packs in conjunction with PR team • Help keep the floors fresh and tidy • Some general running • Some general administration together with the Office Manager • Cover for the CEO’s PA when she is away • Taking phone messages • Booking meetings • Booking couriers • Booking travel (flights, hotels, taxis etc) • Implementing information into the MIS system (time sheets, expenses) • Invoicing • Attend meeting and update weekly Job Status project report • Provide ad hoc support for large meetings and workshops • Other tasks as they arise

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• Client booking ref: 12602 Added: 27/08/08

  Front of House Corporate Receptionist Wanted! Great Benefits (24k)

  My client is an award winning, forward thinking International Law firm in stunning offices. A vacancy has arisen for an experienced Legal Receptionist to join this professional and friendly team to work their 12.00pm - 8.00pm shift. You will have ideally at least 3 years Front of House experience within a legal setting but they will also look at those from a Banking, Insurance or any Corporate setting. This is a busy role where you will deal with a high volume of inward calls, meeting and greeting of clients, arranging meeting rooms and organising refreshments. Please note: This role is working 12.00pm - 8.00pm.

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• Client booking ref: 12602 Added: 27/08/08

  Corporate Receptionist Required - Superb benefits (24k)

  My client is an award winning, forward thinking International Law firm in stunning offices. A vacancy has arisen for an experienced Legal Receptionist to join this professional and friendly team to work their 12.00pm - 8.00pm shift. You will have ideally at least 3 years Front of House experience within a legal setting but they will also look at those from a Banking, Insurance or any Corporate setting. This is a busy role where you will deal with a high volume of inward calls, meeting and greeting of clients, arranging meeting rooms and organising refreshments. Please note: This role is working 12.00pm - 8.00pm.

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• Client booking ref: 12786 Added: 27/08/08

  PA/Team Secretary (25k to 28k)

  A city-based architectural firm require an experienced PA / Team secretary for an immediate start. The role will be busy. Key Duties: -Provide full PA duties to Principal which includes extensive diary management, travel, email and project related correspondence and administration - Provide secretarial/administrative service to architectural team and other departments as required - To assist with the typing/formatting of correspondence/reports/schedules/submissions etc working to an agreed deadline - To arrange travel, visas and hotel accommodation on behalf of the Principal and architectural team - Ad hoc administrative duties Ideally you will have worked in a architectural environment, however please get in contact if you have done a similar role in a different sector. Skills: - Excellent knowledge of MS office: Word, Excel and PowerPoint - Good touch typing skills - Diary management - PA experience as well as supporting a large team - Multi tasker - Good allrounder Please note due to the high volume of CVs we receive we can only to reply to successful candidates.

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• Client booking ref: 12787 Added: 27/08/08

  Project Administrator (up to 28k)

  A city-based architects is looking for an experienced project administrator for an immediate start. Key duties: - To provide an efficient and professional project administration service - To support all architectural staff in all aspects of project administration - Produce stage reports using 'In Design' including collating and incorporating consultant's reports - Produce progress reports and co-ordination of same - Organising, monitoring, collating, filing and distributing translations - Keeping project filing organised and up to date - To maintain the meetings diary - To assist with the coordinating of travel arrangements and visas - Organising refreshments for meetings - Assisting the document controller from time to tim Skills: - Previous experience in a similar role - Excellent keyboard skils - Attention to detail essential - Good communicator and coordinator - Flexible working attitude - Team player - Previous experience of using desk-top publishing packages preferred Due to the high volume of CVs we receive, we regret we will only be able to reply to successful candidates.

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• Client booking ref: 12823 Added: 27/08/08

  FrameMaker/Admin role - Great Fun Company (22k to 24k)

  My client is a vibrant and forward thinking Engineering company who are seeking a confident individual who is fully versed in the FrameMaker package. Working closely with the (very friendly) Marketing team, you will be heavily involved in using FrameMaker with excellent attention to detail along with the ability to work to predetermined deadlines. You will be able to copy type but nothing too fast, 35wpm will be fine plus you will be at least Intermediate at Word, Excel & PowerPoint. Finally, you will be happy to work in a fast paced 'heads up' department where you will have fun but be able to 'hit the ground running'. If this role sounds of interest then send in your cv now!

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• Client booking ref: 12826 Added: 27/08/08

  Executive Assistant to CEO (45k to 50k)

  An opportunity has arisen for an experienced PA to work for the CEO of this blue chip City based company. Based on the executive floor your role will be to provide a professional support on a 1-1 basis. Duties will include management of correspondence and inbox and responding on the CEO's behalf as appropriate. Extensive diary and travel arrangements globally Managing the office and supervise the receptionist. Assist in the organisation of board meetings, and attend on occasion and take minutes. The successful candidate will have held a similar role in the past, have a steady career background and be graduate calibre with outstanding secretarial and organisational skills. This is a corporate environment, but the team are friendly and candidates need to be warm and team orientated.

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• Client booking ref: 12828 Added: 27/08/08

  Receptionist/Secretary (25k)

  A blue chip company based in the City require a warm, friendly and professional receptionist to work in their head office. Your role will be to meet and greet visitors, the flow on this can vary but board meeting occur at least once a month and the ability to deal with senior level personnel. You will manage the meeting rooms and assist in the facilities management. You will also provide a PA and Admin support to one Director based in this office but who travels a lot. Salary £25,000

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• Client booking ref: 12825 Added: 27/08/08

  Office Messenger (23k)

  A position has arisen working for one of the largest business Legal Practices, who operate out of 26 offices in Europe, Asia and the United. This role is working across three buildings delivering post and files to various departments. You will be happy to get involved in all sorts of deliveries, loading the van and making sure stationery is delivered all over the company. You will need to be really flexible, happy to lift and shift case files, have knowledge of using email and be able to fit in to a varied and vibrant team. Salary £23,000 with excellent benefits.

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• Client booking ref: 12824 Added: 27/08/08

  Order Processing Administrator working for a Publishing Company (18k to 22k)

  Working for one of the UK's leading Publishing companies based in Swiss Cottage. This role is based within Customer Services processing their orders. You will be responsible for processing invoices and credit notes for all the active accounts, liaising with finance, producing spreadsheets, deal with all the customer queries, get involved in projects and process lots of complex orders. Ideally you will have knowledge of the SAP system, have experience of processing orders and be very customer focused. Lots of common sense is necessary and you must be a really good team player. Salary £18,000 to £22,000, excellent benefits.

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• Client booking ref: 12805 Added: 27/08/08

  Team Coordinator with HR working for a Marketing Company (18k to 20K)

  A fantastic opportunity has arisen working for a Marketing Agency based in the heart of the West End. This role is a really mixed where you will be getting involved in HR issues, general administration, reception and database work. You will be involved in diary management, travel and accommodation arrangements, processing wages, getting involved in general payroll administration, also dealing with recruitment and general administration such as, ordering stationery, correspondence, setting up meeting rooms, answer phones and distribute post. You will need to be able to work in a very fast moving environment, juggle many tasks simultaneously, have excellent attention to details and be really pro active. Salary £18,000 to £20,000. This is a temp to perm position.

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• Client booking ref: 12686 Added: 27/08/08

  PA working for a Publishing Company (25k)

  Working for one of the largest magazine publishing companies in the UK. This is an immediate start where you will be supporting the Sales Director and a small team. The role will be orgainising meetings, diary management, making travel arrangements, orgainising off site meetings/PR events and conferences. You will also be collating information for reports, preparing agendas and deal with the general administration. This company has fantastic benefits and are looking for someone who can start immediately; it is covering a maternity contract. Salary £25,000, excellent benefits.

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• Client booking ref: 12758 Added: 27/08/08

  Bid Coordinator (25k to 26k)

  A fantastic opportunity has arisen to join a global specialist owner, operator and manager of public sector infrastructure assets in the UK. This large organisation are looking for a Bid Coordinator to join one of their teams. This role is providing support to the bid teams, to be the first point of contact and pivotal link between Investment Managers/Bid Managers, consortium team members and Client teams. You will be conducting research and working on projects. You will be responsible for the management of the teams database, scheduling meetings, audit the project, prepare PowerPoint presentations including graphical and video material, prepare, edit and proof read tender documents. You must have experience supporting project teams, have excellent organisational skills, have a solid admin background and you must have strong IT skills Word, Excel and PowerPoint. You also must be degree educated or equivalent. Salary £25,000 to £26,000. Excellent benefits

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• Client booking ref: 12731 Added: 27/08/08

  Part Time Receptionist

  Do you want to work afternoons only? We have a role for a part time receptionist for a corporate company based in Victoria. You will be meeting and greeting clients, answering a busy switchboard, booking meeting rooms, booking taxis and couriers, checking invoices and updating excel spreadsheets, ordering lunches and a bit of general administration. Ideally you will have had reception experience as this is a busy desk. Salary £15,333 with excellent benefits.

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