Bis Recruit

Perm 7


Receptionist/Admin assistant
£23,000 - £25,000

A global energy and technologies company is looking for a warm and welcoming receptionist to join their professional London HQ; this exciting opportunity will be providing a dual function, where you will be supporting the administration team and the finance department.

Main duties will include but not be limited to:

  • Meeting and greeting, ensuring all clients and guests are greeted appropriately

  • Responsible for handling the meeting rooms requests and ensuring the diaries are appropriately updated

  • Responsible for ensuring all visitors are logged and issued with passes.

  • Ensure that meeting rooms are planned in advance to ensure that the rooms are presentable and appropriate facilities and refreshments have been organised

  • On meeting closure, the guests should receive professional leave-taking and the meeting room cleared or prepped for the next meeting

  • Ensuring that taxis for guests and transportation for global guests and clients are organised

  • Responsible for hospitality lunches when required, which will ensure working closely with the Office Assistant

  • Ensure that all incoming calls to the mainline are handled professionally to include, gate keeping and message taking.

  • Maintain the setup and cleanliness of the staff kitchen and ensure that supplies are managed to optimum levels

  • Ad hoc administration assistance including supplier invoice management and document and storage management

To be considered for this role you must be able to demonstrate previous experience with the below skills:

  • Excellent written and spoken communication skills

  • Previous receptionist experience

  • Attention to detail

  • Good IT skills (including Microsoft Office)

  • Show initiative

  • Happy to roll up sleeves and get involved

The perfect candidate should be diligent, honest, respectful and be able to prioritise tasks to achieve a high level of efficiency.

This is 8:45 am - 5:00 pm role offering £23,000-£25,000 pa dependant on experience.

(Whilst we’d love to get back to candidates individually on the status of their application, please note we are only able to respond to successful candidates due to the huge number of applications we receive for each role).

Job Number: 19670