Bis Recruit

Perm 3


£50,000 - £90,000

Our client is a world renowned Architectural and Engineering firm leading the development in architectural design and development. This is the perfect role if you have extensive EA experience at Board Level. The company has offices in London, New York, Chicago, San Francisco, LA, Shanghai, Hong Kong and Abu Dhabi. The London office is based in the heart of the city, a fast paced, historic environment surrounded by incredible buildings and a thriving social atmosphere

They are currently recruiting for an Executive Assistant to the Partners. You will need to be organised and proactive with ideally 8 years’ experience as EA at Board Level . To remain calm under pressure with the ability to link between the Partners and the wider office. Have a confident assertive manner while building trust and effective working relationships. The role is 20% Team Manager and 80% EA. If this is you, apply now!


  • To provide full support to two Partners and one Director, which involves extensive global travel and highly complex diary management. This can be up to 80% of your role.

  • Manage the team.

  • Mail box management and complex meeting scheduling, advance meeting prep, contacts update and timesheet completion.

  • To be main point of contact for the Partners- filtering persistent calls or liaising directly with clients.

  • Proof reading documents.

  • Preparing the Partners for the week ahead and ensuring they get to meetings on time.

  • Responsible for oversight and delegation of Front of House duties and facilitating meetings.

  • Managing a larger Admin team, including training and talent mapping. Annual performance appraisals, ongoing coaching, training and performance management if required.


  • Organised and extremely reliable

  • Ability to plan ahead

  • Ideally 8 years EA experience, as well as Board Level

  • Ability to remain calm under pressure

  • Confident and assertive Advanced IT skills (Outlook, Power Point, Excel, Word)

  • Excellent attention to detail

  • Ability to multi task and prioritise workload

  • You must also have managed a team of /secretaries/administrator or assistants previously.

Ideally with an interest Architectural background

***Due to the high number of applications we receive, you will only be contacted if you have been successfully shortlisted. Thank you for your cooperation***

Job Reference: 19449/Chrys/EA/TM